Description of UDIAR
UDIAR is a service offered by UDIAR LTD in the form of the website udiar.net.
UDIAR is a web platform that allows one to deposit and protect the results of intellectual activities (hereinafter referred to as the “Works”) in a digital format protected by Copyright. The holders of such rights may sell licenses for use and distribution (for example and not limited to: Creative Commons licenses, commercial licensing, alienation, etc.). Protection takes place by means of timestamping and the use of blockchain technology. UDIAR also allows Users to declare and monetize their copyrighted Works on the international market.
‘UDIAR’ is used in reference to the website www.udiar.net.
Types of Data collected
Among the types of Personal Data that UDIAR collects, by itself or through third parties, one can observe: Cookies, Usage Data, first names, last names, pseudonyms, dates of birth, countries of birth, ID types, ID numbers, countries of residence, cities, ZIP/Postal codes, correspondence addresses, email addresses, phone numbers, websites, messenger accounts in addition to, various types of Data required for the purposes of processing.
Users are responsible for any third-party Personal Data obtained, published or shared through UDIAR and confirm that they have the third party’s consent to provide certain Data to the Owner.
Methods and place of Data processing
The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of people in charge, involved with the operation of UDIAR (e.g. administration, sales, marketing, legal, system administrators etc.) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies and communications agencies) that are appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:
- Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (using the “opt-out” function), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
- Provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
- Processing is necessary for compliance with a legal obligation to which the Owner is subject;
- Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner; processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal bases that apply to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary for entering into a contract.
The Data is processed at the Owner’s operating offices, on the Amazon Cloud server (Ireland) and in any other places where the Parties involved in the processing are located.
Depending on the User’s location, data transfers may involve transferring the User’s Data to a country other than their own. To find out more about the places related to the processing of such transferred Data, Users may take a look at the section containing details about the processing of Personal Data.
Users are also entitled to learn about the legal basis for Data transfers to a country outside the European Union, to any international organization governed by public international law, or those set up by two or more countries, such as the UN. Users are also free to learn about the security measures taken by the Owner to safeguard their Data.
If any such Data transfer takes place, Users can find out more by checking the relevant sections of this document or enquire with the Owner using the information provided in the contacts section.
- Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until the duties in such a contract have been fully performed.
- Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The purposes of processing
Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: Analytics, Contacting the User, Registration and authentication, Work registration, Functioning of Marketplace features, Handling payments, Data storage, Managing support and contact requests, spam protection.
Users can find more in-depth information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.
Detailed information on the processing of Personal Data
Personal Data is collected for the following purposes and for use with the following services:
The rights of Users
Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:
- Withdraw their consent at any time.
Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
- Object to the processing of their Data.
Users have the right to object to the processing of their personal Data, so long as the processing is not being carried out as an act of compliance with a government authority. Further details are provided in the dedicated section below.
- Access their Data.
Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data that is undergoing processing.
- Verify and seek rectification.
Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
- Restrict the processing of their Data.
Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than its storage.
- Have their Personal Data deleted or otherwise removed.
Users have the right, under certain circumstances, to have their Data removed by the Owner.
- Receive their Data and have it transferred to another controller.
Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User’s consent, on a contract which the User is part of or on pre-contractual obligations thereof.
- Lodge a complaint.
Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing
Where Personal Data is processed for public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Additional information about Data collection and processing
The User’s Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of UDIAR’s platform or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
Additional information about User Personal Data
System logs and maintenance
For operational and maintenance purposes, UDIAR and any third-party services may collect files that record interaction with UDIAR (System logs) and may use other Personal Data (such as the IP Address) for this purpose.
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please refer to the contact information at the beginning of this document.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.
Definitions and legal references
Personal Data (or Data)
This refers to any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
This refers to information collected automatically through UDIAR (or third-party services employed by this Website), which can include: the IP addresses or domain names of the computers utilized by the Users who use UDIAR, the URI addresses (Uniform Resource Identifiers), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.
Data Processor (or Data Supervisor)
Data Controller (or Owner)
European Union (EU)
Unless otherwise specified, all references made within this document to the European Union include all current member states of the European Union and the European Economic Area.
These refer to small piece of data stored on the User’s device. This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (the General Data Protection Regulation).
The owner and Data Controller
Vasili Michailidi 9
Phone (CY): +35725123235
Last update September 17, 2021