About
Market
Help
Blog
Login
Get started

Privacy Policy

Description of UDIAR

UDIAR is a service offered by UDIAR LTD in the form of the website udiar.net.

UDIAR is a web platform that allows one to deposit and protect the results of intellectual activities (hereinafter referred to as the “Works”) in a digital format protected by Copyright. The holders of such rights may sell licenses for use and distribution (for example and not limited to: Creative Commons licenses, commercial licensing, alienation, etc.). Protection takes place by means of timestamping and the use of blockchain technology. UDIAR also allows Users to declare and monetize their copyrighted Works on the international market.

‘UDIAR’ is used in reference to the website www.udiar.net.

Types of Data collected

Among the types of Personal Data that UDIAR collects, by itself or through third parties, one can observe: Cookies, Usage Data, first names, last names, pseudonyms, dates of birth, countries of birth, ID types, ID numbers, countries of residence, cities, ZIP/Postal codes, correspondence addresses, email addresses, phone numbers, websites, messenger accounts in addition to, various types of Data required for the purposes of processing.

Complete details on each type of Personal Data collected are either provided for in the dedicated sections of this Privacy policy or by specific explanation texts displayed prior to the act of Data collection. Personal Data may be freely provided by the User, or, in the case of User Data, collected automatically when using UDIAR.

Unless specified otherwise, all Data requested by UDIAR is mandatory and the failure to provide this Data may inhibit UDIAR’s provision of services. In cases where UDIAR specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences related to the availability or functioning of the Service. Users who are uncertain about which Personal Data is mandatory are welcome to contact our support team: support@udiar.net. Any use of Cookies – or of other tracking tools – by this Website or by the owners of third-party services used by UDIAR serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through UDIAR and confirm that they have the third party’s consent to provide certain Data to the Owner.

Methods and place of Data processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of people in charge, involved with the operation of UDIAR (e.g. administration, sales, marketing, legal, system administrators etc.) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies and communications agencies) that are appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

  • Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (using the “opt-out” function), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
  • Provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
  • Processing is necessary for compliance with a legal obligation to which the Owner is subject;
  • Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner; processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

In any case, the Owner will gladly help to clarify the specific legal bases that apply to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary for entering into a contract.

Place

The Data is processed at the Owner’s operating offices, on the Amazon Cloud server (Ireland) and in any other places where the Parties involved in the processing are located.

Depending on the User’s location, data transfers may involve transferring the User’s Data to a country other than their own. To find out more about the places related to the processing of such transferred Data, Users may take a look at the section containing details about the processing of Personal Data.

Users are also entitled to learn about the legal basis for Data transfers to a country outside the European Union, to any international organization governed by public international law, or those set up by two or more countries, such as the UN. Users are also free to learn about the security measures taken by the Owner to safeguard their Data.

If any such Data transfer takes place, Users can find out more by checking the relevant sections of this document or enquire with the Owner using the information provided in the contacts section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

  • Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until the duties in such a contract have been fully performed.
  • Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after the retention period has expired.

The purposes of processing

Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: Analytics, Contacting the User, Registration and authentication, Work registration, Functioning of Marketplace features, Handling payments, Data storage, Managing support and contact requests, spam protection.

Users can find more in-depth information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.

Detailed information on the processing of Personal Data

Personal Data is collected for the following purposes and for use with the following services:

1. Analytics

The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.

Google Analytics (Google Inc.)
Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilises the Data collected to track and examine the use of this Website, to prepare reports on relevant activities and to share them with other Google services. Google may use the Data collected to contextualise and personalise the ads of its own advertising network. Personal Data collected: Cookies and Usage Data. Place of processing: US – Privacy Policy.
 
The Facebook Pixel (Facebook Inc.)
The Facebook pixel is a piece of code that helps us to measure, optimise and build audiences for your advertising campaigns. When the User visits our website and takes an action (for example,  he or she buys something), the Facebook pixel is triggered and reports this action. Facebook helps us to optimize our conversion rates.
Personal Data collected: Http Headers, Pixel ID and the Facebook Cookie, Button Click Data, Optional Values, Form Field Names.
Place of processing: US – Privacy Policy.
 
2. Contacting the User
 
Contact form (this Website)
By filling in the contact form with their Data, the User authorises this Website to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header. Personal Data collected: the email address and name.
 
Mailing list or newsletter (UDIAR)
By registering on the mailing list or for the newsletter, the User’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning this Website. Your email address might also be added to this list as a result of signing up to this Website or after making a purchase. Personal Data collected: email address, first name and last name.
 
3. Handling payments
 
Payment processing services enable UDIAR to process payments by credit card, bank transfer or by other means. To ensure greater security, UDIAR shares only the information necessary to execute the transaction with the financial intermediaries handling the transaction. Some of these services may also enable the sending of timed messages to the User, such as emails containing invoices or notifications concerning the payment.
 
4. Spam protection
This type of service analyzes the traffic of this Website, potentially containing Users’ Personal Data, with the purpose of filtering it from parts of traffic, messages and content that are recognized as spam.
 
Google reCAPTCHA (Google Inc.)
Google reCAPTCHA is a spam protection service provided by Google Inc. The use of reCAPTCHA is subject to Google’s privacy policy and terms of use. Personal Data collected: Cookies and Usage Data. Place of processing: US – Privacy Policy.
 
5. Data storing
 
This type of service stores UDIAR’s data, potentially containing Users’ Personal Data.
 
The AWS Cloud (Amazon Web Services Inc.)
The AWS Cloud is a storage protection service provided by Amazon Web Services, Inc. The use of The AWS Cloud is subject to Amazon Web Services privacy policy and terms of use. Personal Data collected: Cookies and Usage Data. Place of processing: IE – Privacy Policy
 
6. Registration and authentication
 
By registering or authenticating, Users allow this Website to identify them and give them access to dedicated services. Depending on what is described below, third parties may provide registration and authentication services. In this case, this Website will be able to access some Data stored by these third-party services for the purposes of registration and/or identification.
 
Direct registration (on this Website)
The User registers by filling out the registration form and providing the Personal Data directly to this Website. Personal Data collected: first name, last name, email address, country of residence.
 
7. Registering the Work (Results of intellectual activities)
 
The User registers his or her work in accordance with the UDIAR protocol by filling out the Work registration form. The User agrees to provide their Personal Data directly to UDIAR. Filling out forms is intended to identify the rights-holders, authors of the Work and the Work itself.
 
Work registration form (UDIAR)
Personal Data collected: first names, last names, pseudonyms, dates of birth, countries of birth, ID types, ID numbers, countries of residence, cities, ZIP/Postal codes, correspondence addresses and email addresses.
 
8. Marketplace features
 
The User can dispose of any registered Works using the marketplace of this Website. The User must give permission to use or alienate the Work in accordance with the UDIAR protocol in the personal account to place the Work on the marketplace. When placing the Work on sale, the data collected during the registration of the Work is used.
 
Placing the Work up for sale (UDIAR)
Personal Data collected:  first names, last names, pseudonyms, dates of birth, countries of birth, ID types, ID numbers, countries of residence, cities, ZIP/Postal codes, correspondence addresses and email addresses.

The rights of Users

Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:

  • Withdraw their consent at any time.
    Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
  • Object to the processing of their Data.
    Users have the right to object to the processing of their personal Data, so long as the processing is not being carried out as an act of compliance with a government authority. Further details are provided in the dedicated section below.
  • Access their Data.
    Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data that is undergoing processing.
  • Verify and seek rectification.
    Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
  • Restrict the processing of their Data.
    Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than its storage.
  • Have their Personal Data deleted or otherwise removed.
    Users have the right, under certain circumstances, to have their Data removed by the Owner.
  • Receive their Data and have it transferred to another controller.
    Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User’s consent, on a contract which the User is part of or on pre-contractual obligations thereof.
  • Lodge a complaint.
    Users have the right to bring a claim before their competent data protection authority.

Details about the right to object to processing

Where Personal Data is processed for public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

How to exercise these rights

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Cookie Policy

This Website uses Cookies. To learn more and for a detailed cookie notice, the User may consult the Cookie Policy.

Additional information about Data collection and processing

Legal action

The User’s Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of UDIAR’s platform or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

Additional information about User Personal Data

In addition to the information contained in this privacy policy, UDIAR may provide the User with additional and contextual information concerning particular Services and/or the collection and processing of Personal Data upon request.

System logs and maintenance

For operational and maintenance purposes, UDIAR and any third-party services may collect files that record interaction with UDIAR (System logs) and may use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please refer to the contact information at the beginning of this document.

Changes to this Privacy policy

The Owner reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page and possibly within UDIAR and/or – as far as technically and legally feasible – sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.

Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

Definitions and legal references

Personal Data (or Data)

This refers to any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

Usage Data

This refers to information collected automatically through UDIAR (or third-party services employed by this Website), which can include: the IP addresses or domain names of the computers utilized by the Users who use UDIAR, the URI addresses (Uniform Resource Identifiers), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.

User

The individual using UDIAR who, unless otherwise specified, coincides with the Data Subject.

Data Subject

The natural person to whom the Personal Data refers.

Data Processor (or Data Supervisor)

The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

Data Controller (or Owner)

The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of UDIAR. The Data Controller, unless otherwise specified, is the Owner of this Website.

Service

The service provided by UDIAR LTD as described above.

European Union (EU)

Unless otherwise specified, all references made within this document to the European Union include all current member states of the European Union and the European Economic Area.

Cookies

These refer to small piece of data stored on the User’s device. This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (the General Data Protection Regulation).

This Privacy policy relates solely to UDIAR, if not stated otherwise within this document.

The owner and Data Controller

UDIAR LTD
Vasili Michailidi 9
3026 Limassol
Phone (CY): +35725123235
Contact email:
support@udiar.net

Last update September 17, 2021